• Successful Presales

    Like it or not, every band is responsible to help bring the crowd to the show; however, not every band participates in presale shows.  For those who do, understand that the presales help support the expenses that may include venue rental, sound technician, door person, security; pre show production costs like flyers, ticket printing, fees for advertising and promotion, ads in local publications and radio, booking fees, insurance costs, production costs for staging, equipment rentals, labor, port-o-lets, perimeter fencing, city permits, photographers; and post show costs including video editing, attorney fees, licensing for cover music, and any additional production costs. 

    1. Know Your Sales Goals: Be sure you know up front (and don’t be shy about asking) just how many tickets your band is expected to sell to fulfill your commitment to the show. Work out the details among your bandmates, set goals for each member to achieve on a weekly basis, and an overall total. Keep in mind that it gets easier to sell tickets closer to the show date, but don’t let that keep you from selling from the start.

    And it may hurt, but be honest in assessing the number of tickets you can actually sell at this stage of your band’s career. Do not commit to selling more tickets (just to get booked) than you can realistically sell. New bands often have to buy their way into a show by bringing in a set number of people; and the promoter will expect that you can bring in the number of people that you say you can. It’s just bad all the way around if you promise what you cannot deliver.

    Don’t be afraid to ask the promoter for tools to help you sell your tickets. They should be happy to provide you with fliers or other materials to assist you in getting tickets sold.

    2. Facebook Marketing: Encourage online sales and use all social media outlets available to you. Event pages on Facebook, promote it on your own Facebook page, blog about it on the band’s website, and Tweet it to the world. Just be sure to always include your contact information; email, telephone numbers, etc. Find out how many they need? Encourage them to bring friends by offering a special for multiple ticket purchases. And don’t forget to ask to be added to the official event page so you can send invitations from there.

    3. E Mail Marketing: Send direct messages to the fans that come out to your shows. You want them to come back and bring more people with them. The personal touch makes them feel appreciated for the time and money they spend to see you. Send them an email, text, or personal facebook message. This definitely helps you build that loyal fan base…. People want to be appreciated for their loyalty to you and your music. 

    Sarge Tip

    For tips on creating a good email list, check out our article “ Build an E-Mail List” – http://musicadvice101.com/buildanemaillist/.

    4. In Person: Reach out to family, friends, and everyone else you know. DO talk to strangers! Talk about your show! Offer tickets to people you encounter at school, work, parties, and people around your neighborhood. 

    Go check out the venue one weekend in advance. Mingle with the crowd that night. Convince them to come back again the next weekend for your show. Offer them a special price or a premium price that includes a free CD or merchandise item if they purchase tickets on the spot. People are more likely to buy while they are having a good time.
    Go to open mic nights and other shows in the area to show your support for other local artists. Networking at other people’s shows is cool as long as you are also supporting their music. Talk to the other bands and invite them out to your show as your guest.

    5. Make it Easy for People to Pay and Receive Them

    Have the option to accept credit cards. Use a reader or app on your phone to make it easy for them to pay on the spot. Pay Pal is another good way to make it easy for them to purchase. Do some research on Eventbrite or Ticketfly; using an outside source can help people buy online a lot easier.

    Remember it is your responsibility to get the tickets to them! It’s true that mailing the tickets to everyone who pre purchases will take a little time and some money for postage; but, snail mail still makes people feel special. And you have the opportunity to include something extra in the envelope; flyers for your next show, a postcard picture promoting your album, maybe even a drink ticket to be redeemed at the bar the night of the show. Be creative with what you can do to promote future shows within that envelope that you are taking the time to mail out.

    Another way to get the tickets out to the people ahead of the show; is to call arrange a meeting place to pick up tickets. Make it a mini-event at a centrally located coffee shop, music store, or pizza place. Your fans will appreciate the face time with the band. It’s a way to get tickets delivered to a number of people at one time and it makes them feel like a part of something bigger than just one show. Work with the shop ahead of time; give them the opportunity to offer something to the folks that gather to pick up their tickets. They may want to have some kind of special or discount coupons ready for them.

    6. Make it Fun, Give Them A Reason to Want to Purchase in Advance

    Make it about the crowd, not just about seeing your band. Find out if anyone has a birthday or special event coming up. Promise (and deliver) a birthday song, or VIP seating/area, bring a cake with their name on it. If you make it a party for them, they will bring friends and people that don’t know your band yet giving you the opportunity to reach new ears.

    Sarge Tip

    Utilize Facebook to find out your friends birthdays, anniversaries, or other occasions that can be turned into a happening at the show.

    Offer VIP passes that have extra value to them… sometimes a limo ride to and from the show, dinner or drinks with the band, autographed CD or t-shirt.
    Make it an event. Connect with a non-profit organization or a fundraiser; whereby a percentage of each ticket sold goes to the cause. This also opens up the conversation when you are talking to people at school, work, etc. about your upcoming show. Connecting with a non-profit or fundraiser can also be really good promo for the band. Often, the organization will send out newsletters, Facebook messages, website ads, etc. promoting your upcoming event.

    Connect with the sponsors… they may possibly foot the bill and pay for the tickets, then you can offer them for free.

    If you are the one producing the show, align with a financial sponsor who may assist in footing the bill for tickets and in exchange you will put them on your website, social media blasts, Facebook and any where else they may be promoted.

    Keep an eye on what other bands are doing. Learn what is working for them to sell and distribute their tickets.

    http://www.thundertix.com/ticket-trends/how-to-sell-presale-tickets-metallicas-orion-music-and-more/
    http://www.grassrootsy.com/2011/03/09/how-do-i-get-my-fans-to-buy-pre-sale-tickets/

    Compiled by Rose’s DamnedOpinion

  • Planning a Tour Budget

    So, let’s say you’ve got shows booked in several different cities, maybe even different nearby states…. What to do now? What is it going to cost? Planning the budget for taking your show on the road can be a daunting task; but we’ve gathered some information and good solid ideas for you to consider before hitting the highway…

    1. Transportation: Obviously you need wheels to get where you’re going. The ultimate is to have one vehicle to carry the band and all the gear. If your band is fortunate enough to already own a tour vehicle… that’s great. However, most new unsigned bands don’t have the perfect tour vehicle yet and will need to consider the expense of renting a vehicle and/or trailer.

    Sarge Tip

    Be as certain as possible that the vehicle is in good repair. Have the vehicle serviced by a good mechanic before you travel. A major motor vehicle melt-down when you’re on the road and don’t have the time or cash to fix it, can put a screeching halt on the entire tour!

    2. AAA: AAA Is a good investment for about $95.00 per year. Having a AAA card will definitely help get you back on the road if you have a flat, run out of gas, or any number of crazy unexpected little things that can happen when traveling.

    3. Insurance: Definitely be sure the vehicle’s insurance is paid and covers any potential incidents. Your instruments and gear are another story. A separate policy is advised to insure against loss, damage or theft of your equipment. Contact your insurance provider for more information on exactly what is and is not covered by the vehicle’s insurance. http://rockrevoltmagazine.com/band-aid-101-musical-instrument-gear-insurance

    Sarge Tip

    Make sure your designated driver is paying attention to the road and speed limits. Tickets are expensive!.

    4. Fuel and Mileage: Calculate your mileage and fuel costs ahead to make sure you know how much it’s going to cost you to get from point A to point B, C, D, and home again. With gas prices averaging around $3.00 per gallon, this is a hefty part of the tour budget. Using a fuel /mileage calculator site like http://www.fueleconomy.gov/ will help a lot in your planning.

    5. Tolls: Check and re-check your route…. Are there toll roads involved? While they may be the most fuel saving routes, do not forget to have toll money available. Toll cards like E-Pass or Sunpass can aslo be extremely beneficial when traveling.

    Sarge Tip

    Plan your route… carefully. Map it out so you can calculate mileage, fuel costs, toll expenses, as well as the nearest accommodations to each venue..

    6. Food: Hopefully the agreement with the venue includes some food and beverage for the band. If not, you still need to eat. Typically, the cash needed for food is about $20.00 per day, per person. We suggest packing some non-perishable groceries to take with you and finding out what’s available near the venue and hotel ahead of time.

    7. Accommodations: Chances are, you won’t have family or friends in every city that can put the band up for the night, so hotel frequent stay plans can help you save some dollars on room rates. Most hotel/motel chains have them. You just need your manager or one band member to sign up and be responsible for the reservations. Make reservations in advance so you know how much you’re spending and where you’re going to crash after the show. It’s great if you can get the frequent traveler card with a hotel chain that offers free breakfast!

    8. Parking: Check in to possible parking fees for each venue, or hotel parking lot. This can be an overlooked and unexpected expense that can really add up.

    Sarge Tip

    Consider the safety of the vehicle. Park in a well-lit area, preferably right outside of the room or at least within view from the room.If you are towing a trailer with a roll up door, park it against wall if possible..

    9. Venues: Do as much advance research on the venue as possible. You will want to know if Wi-fi is available, occupancy, stage dimensions, noise ordinances, sound technicians, and what equipment does each venue already have, and if there’s a green room for the band. Check out their websites and Facebook pages for pictures and comments. Make contact with the other bands playing, they may have good information for you and become great contacts later on.

    10. Merchandise: Don’t carry all of your merchandise with you. Leave some of it at home. If you need more while on the road, you can have someone from the home base send it out to you. Set up your merch table at each venue early.It let’s people know you are making your way along the tour by selling your stuff. And don’t be the first to take your table down at the end of the show.

    Sarge Tip

    Check out our Music Advice 101 article on Merch Sales: http://musicadvice101.com/merch-table-sales .

    Compiled by Rose’s DamnedOpinion

  • Street Team

     

    Having a street team to help you promote is one of the most effective ways to make people aware for your band and upcoming events. Many think that you have to be a record label or a huge promotions company in order to start up a street. In reality anyone can start a street team. All you really need is a little bit effort, creativity, and a lot of patience.

    1. Recruit, Recruit, Recruit.
    Start small and then expand gradually. A good place to start is by going to the ones who are most interested in helping you out such as family members and friends.

    Sarge Tip

    Don’t prejudge anyone. Consider everyone as a potential member of your street team. You may be surprised that your most loyal fan can turn out to be the most valuable member of your team.

    2. Have Strong Incentives To Participate
    Always have incentives to ensure your team members stay motivated and feel appreciated. You can offer members free merchandise, show tickets, backstage pass, VIP access, or maybe even pay them.

    Sarge Tip

    Get creative, have competitions, make some custom T-shirts, and most importantly ask your team members for their input on what they might want.

    3. Give Members Clear Instructions and Guidance. Be hands on and give team members clear task and instructions on what they are expected to do. Require members to generate reports (with pictures) as proof of what promotional materials they delivered, and which locations they covered.

    Sarge Tip

    Create a newsletter designated exclusively for team members. Remember you want to be as detailed and in-depth as possible when assigning task and responsibilities.

    4. Communication is Key.
    Communicate with the team on a regular basis and try to have face-to-face meetings whenever possible.

    Sarge Tip

    Make things simple and use technology to your advantage. Google Drive, online meeting software, and text message reminders, can all be very useful when communicating with your team.

    5. Incorporate Social Media Promotion.
    Have your street team help with online promotion as well. Have them share events and pages with their Facebook friends, and Twitter Followers.

    Sarge Tip

    Make sure you have a public Facebook and Twitter page dedicated to your street team. This will make it easier to attract new members, and to gain the interest of promoters.

    Author's Note

    You don’t want to overwork anyone on your street team. Understanding that even if there are strong incentives, if you have team members who are “burned out” they won’t be as enthusiastic or productive. It’s also important to remember that some people may be seasonal and members are going to come and go. That’s why it’s important to always be recruiting for new members, and to not stress too much over losing old ones. Lastly, never make anyone on your team feel uncomfortable. Different people have different strengths find out where the members fit best within the team, and avoid forcing someone to do anything they don’t feel comfortable doing.

     

    Compiled by Ernest Sallee

  • The Job of a Manager for an Unsigned Band

    In general, the band manager’s job is to take care of the business side of things allowing the artists’ to create and perform their music. The duties of the manager for an “unsigned” band vary depending on the stage of the artists’ career. Typical responsibilities include promoting the band and marketing materials like EP’s and assuring distribution to the proper press and media outlets. But, a manager may wear many other hats working for the band in a multitude of ways.

    Sarge Tip

    Whether signed to a record label or not, you need to have a written contract outlining the responsibilities and role the manager will play in your career. A formal agreement will keep miscommunications and surprises from happening later.

    1. Financial Management.
    The manager is responsible for handling the financial affairs of the band they represent; this may include everything from ensuring correct payment is received from the venue to paying the bills for promotional materials and hotel rooms. Another large portion of the financial management aspect is to actively pursue funding opportunities for their artists, such as a kick starter or fundraising for tours.

    2. Networking.
    This is nearly a 24/7 responsibility of a good manager. They should always be on the lookout for networking opportunities to meet new contacts and introduce their band to a broader listener base. In one word the manager is the mouthpiece of the band and an integral part of the band’s success.

    Sarge Tip

    The manager should have business cards and press kits with them at all times as well as have their “elevator pitch” prepared.

    3. Promotion.
    A manager should be an active participant in exploring potential promotional opportunities as well as determining the best activities for the band to participate in. Should they play a “free” show or be booked for a fundraising event? Should they stick with playing only events booked by a well-known local promoter?

    Sarge Tip

    In some situations, the band manager’s role is to oversee and delegate promotional tasks to the band members or others in their camp. For example, the lead singer may have the duty of keeping up with Facebook, the bass player may be in charge of distributing flyers, etc.

    4. Booking Gigs.
    The manager can help reduce pressure on the artists by ensuring that they are getting in to the right venues at the right time. For instance, booking venues where they are ready and able to play, and with shows that suit the genre of their music. Over-playing in the same place to the same crowd should be avoided. The manager should play a large part in getting the band good exposure in as large an area as they can penetrate. However, the band manager is not always the one to book the dates in conjunction with a large tour. Most large tours with headlining national acts have touring managers and promoters taking care of the dates and bookings. In this case, the band manager is only in charge of the needs of their own band.

    5. Negotiating.
    Acting as a liaison between the band and the venue and / or the promoters; some of the manager’s responsibilities may be to ensure that the band is playing for a fair percentage of the door revenue or a guaranteed flat rate for the show; and that there is water, beverages, or food provided; as well as proper recognition on the flyers and advertising pieces for the event(s).
    The manager is also responsible for signing all performance agreements on the band’s behalf.

    6. Coordinating / Scheduling.
      A manager should be the glue that holds the band together, staying in contact with each member and scheduling rehearsals and studio time that make sense for everyone.  Solidifying load-in and load-out times, making sure everyone and all equipment arrive on time for every show.  Scheduling promotional photo shoots and other public appearances is also an important part of the coordinating duties. Like a show or rehearsal, this will include making sure everyone can get to the location. The manager will probably also have a say in the photographer being hired for the shoot, as well as the overall look and theme of the shots.

    7. Technical Assistance.
    Depending on their own background, some managers have more skill and knowledge than others in this area. But every manager needs to have a full understanding of their band’s technical requirements. At times, this may require them to be in contact pre-show with the venue, the sound and lighting technicians, etc.

    8. Media.
    While social media has taken the world by storm, and most artists have their own pages with thousands of opportunities for self-promotion. The manager should definitely oversee all media outlets to ensure that the right message is being sent out across the internet, radio and publications relating to the music scene. A manager should always be working to get the band featured in local print media, online magazines, and radio stations; maintaining social media sites and keeping the fans updated about the shows is a very important task of a manager.

    Sarge Tip

    In some cases, the manager works directly with a publicist who is hired to handle all media relations.

    9. Coach.
    Although it is business, a supportive manager can make a huge difference to band members when a little life coaching is needed to keep them on the right track; the manager needs to be prepared to take on the role of counselor and therapist when needed.
    A manager must possess the skills to handle everything from diffusing quarrels between band members; to step in when band members need help to overcome drug and alcohol addictions; to give support during personal family crisis; or to be a shoulder during a bad break-up with a girl friend or boyfriend. Other coaching roles include always seeking out new outlets to get the music out there, like Spotify, Sound Cloud and I-Tunes. And also to give coaching advice on the band’s stage presence ensuring that they look as good as they sound, and are projecting the correct image to suit the band’s style.

    10. Send out demos to labels.
    When the time is right, and the music is ready, one of the most important jobs a manager does is to get those demos out to radio personalities and record labels. This will help increase the probability that the demo will actually get a listen! When assisting with the business side of an emerging band, the first priority of the manager is to get the band heard by the masses.

    Sarge Tip

    With a band manager… you get what you pay for. While it might be financially easier to have a family member or buddy in charge; they may not have the skills and know-how to take you outside your own backyard. At some point, you will need to hire a professional manager

    Compiled by Rose’s DamnedOpinion

  • Write A Press Release

    Press releases are an important part of corresponding with your audience. They provide an informational and informal advertisement of your product. Written correctly, press releases advertise to your audience without being dubbed as an advertisement.

    1. Use a document editor (Microsoft Word or equivalent).

    2. Create a headline for your press release. These headlines should be short and catchy while explaining why the reader should read your release.

    3. Explain the 5 “W’s” (Who, What, When, Where and Why). Include details such as address, age limit, special guest appearances, parking information, drink specials, sponsors of the event and the name of other bands performing.

    4. Keep it clear and concise. Hit key points, but don’t over do it. Generally, around 300 words should do the trick.

    5. CHECK YOUR SPELLING AND GRAMMAR! – If you’re not a good writer, find someone who is.

    Sarge Tip

    Always provide the date of the event on your press release. Many people will spend most of their time making it sound nice and eloquent, but forget the main goal: to inform your audience on the happenings of your brand.

    6. Release to press outlets. Some good ones to reach out to would be your local college radio stations, online radio, weekly magazines and online blogs.

    7. Create incentives for the press. Free entry, press passes and special VIP privilages are great ways to motivate the press to show up to your event. 

    Compiled by Monty Burton

  • Build An Email List

    Email blasts can be a very valuable tool that a band/artist can use to keep their fans updated with pertinent information such as upcoming shows, promotions, or just to say “hey.” But how do you begin to gather these email addresses in the first place? Have no fear! There are a ton of ways! Below are 27 easy tips you can use to grab this marketing info.

    1. Put an offer on the back of your business cards to get people to sign up for your newsletter.

    2. Tradeshows – Bring a clipboard or sign-up book with you to tradeshows and ask for permission to send email to those who sign up.

    3. Include a newsletter sign-up link in your signature of all of your emails.

    4.  Send an opt-in email to your address book asking them to join your list.

    5. Join your local chamber of commerce, email the member list (if it’s opt-in) about your services with a link to sign up to your newsletter.

    6. Host your own event – Art galleries, retail shops, consultants (lunch & learn) can all host an event or party and request attendees to sign up.

    7. Offer a birthday club where you give something special to people who sign up.

    8. Incentivize your employees and street team – Give them $ for collecting VALID email addresses.

    9. Giving something for free like a song download. Make visitors sign up to your opt-in form before you let them download it.

    10. Referrals – Ask you customers and fans to refer you, and in exchange you’ll give them a discount or incentive.

    11. Bouncebacks – Get them back! – Send a postcard or call them asking for their updated email address.

    12. Trade newsletter space with a neighboring business or bands, include a link for their opt-in form and ask them to include yours in their newsletter.

    13. Search Engine Optimization (SEO) – Make sure you optimize your site for your keywords. You need to be at the top of the natural search when people are looking for your products or services.

    14. Giveaways – Send people something physical and ask for their email address as well as their postal address.

    15. Do you have a postal list without emails? Send them a direct mail offer they can only get if they sign up to your email list.

    16. Include opt-in forms on every page on your site.

    17. Popup windows – When someone attempts to leave your site, pop up a window and ask for the email address.

    18. Include a forward-to-a-friend link in your emails just in case your recipient wants to forward your content to someone they think will find it interesting.

    19. Include a forward-to-a-friend on every page of your site.

    20. Offer a community – Use social media platforms to host them.

    21. Offer “Email only” discounts and don’t use those offers anywhere but email.

    22. Telemarketing and phone networking – If you’ve got people on the phone, don’t hang up until you ask if you can add them to your newsletter.

    23. Put a fishbowl on your merch booth or the local music store and do a weekly prize giveaway of your product – then announce it to your newsletter. Add everyone who put their card in on to your newsletter list.

    24. Include an opt-in form inside your emails for those people who get your email forwarded to them.

    25. Use Facebook – Host your own group and invite people to it, then post new links often. From time to time, post a link to sign up for your newsletter.

    26. Use Facebook and Twitter – Post the hosted link from your newsletter into Linked Items to spread the word.

    27. Use Facebook – Include an opt-in form on your Facebook Fan page.

    Sarge Tip

    For a great email marketing tool, check out MailChimp.com.

    Now get out there and make some connections!

     

    Compiled by Chris Erwin